Freight Audit Software
Automated freight invoice auditing against your tariff terms — line by line.
Complex contracts with rate tables, surcharge formulas, and zone systems make manual freight invoice auditing virtually impossible.
ShipCheck replaces manual sampling with automated, full-scope freight audit software — catching every overbilling and enabling recovery.
An Audit Platform Built for Logistics Leaders
How ShipCheck's Audit Engine Works
Contract Digitalization
AI-powered tariff extraction
Upload freight tariffs, annexes, and rate matrices. ShipCheck's AI extracts base rates, weight/zone matrices, fuel formulas, toll logic, and accessorial pricing into a machine-readable tariff model. Additionally, a manual check is performed within 24 hours to prevent any misinterpretation of tariffs.
Invoice Matching
100% invoice coverage
Every invoice line item is matched against the digitalized tariff. The engine calculates what each shipment should cost — including all dynamic surcharges — and compares it to the invoiced amount.
Deviation Recovery
Turn findings into savings
Discrepancies are categorized by type and financial impact. Export claim amounts, track recovery potential, and use data-backed reports for carrier discussions.
These companies trust HDS and ShipCheck
How It Works
Upload Your Contracts
Upload freight contracts, annexes, surcharge tables, and rate matrices — in PDF or Excel.
ShipCheck's AI extracts tariff logic, tiered pricing, fuel formulas, and special clauses. The tariffs are digitalized taking all parameters into account and made machine-calculable.
Upload Your Invoices
Upload freight invoices, credit notes, or EDI exports.
The system extracts shipment-level data, identifies line items, and normalizes everything into a central database.
Automated Full-Scope Validation
Every line item is matched against your tariff terms automatically.
The engine identifies carrier, route, weight, service level, and additional services — then calculates what each shipment should have cost.
Review & Recover
See total overcharge volume, affected forwarders, and claim amounts in one dashboard.
Filter by time period, route, transport mode, or business unit. Export discrepancy reports and optionally get support from experienced HDS consultants for claim recovery.
See Audit in Action
In just two minutes, learn how ShipCheck turns invoice checking into measurable cost control.
No more manual sampling. See how automated audit works.
ShipCheck systematically identifies every billing error.
What Exactly Gets Detected?
Base Freight Errors
Catches incorrect rate calculations, wrong tariff applications, and miscalculated base charges.
Fuel Surcharges
Detects misapplied diesel/fuel indices, outdated surcharge tables, and incorrect percentages.
Weight & Zone
Identifies wrong weight brackets, misclassified zones, and dimensional weight discrepancies.
Accessorial Charges
Flags unagreed fees, unauthorized surcharges, and services never requested or delivered.
Missing Discounts
Surfaces tariff discounts, volume rebates, and negotiated reductions not applied.
Duplicate Billing
Finds duplicate invoices, double-charged shipments, and repeated line items across periods.
Tariff Violations
Exposes breaches of agreed terms, SLA deviations, unauthorized rate changes, and incorrect exchange rates etc.
of detected overcharges are systematic — not one-off mistakes.
Automated Invoice Auditing vs Flat-Rate Pricing
Flat-rate pricing is simple and quick, and can be checked using common ERP systems. However, flat rates typically include a significant risk buffer for the forwarder and are therefore considerably more expensive than prices based on complex tariff tables that closely reflect the reality of each shipment.
For those who cannot or do not want to rely on flat-rate pricing, a way to control invoicing is essential:
These freight contracts contain thousands of variables — rate tables, zone systems, fuel surcharges, accessorials. Invoices often contain thousands of line items. Manual checks are simply not fully feasible. The result: systematic overbilling remains undetected.
Complex tariffs make manual checking impossible.
Rate matrices, tiered pricing, fuel formulas, and zone systems create thousands of calculation paths that humans can't verify at scale.
ShipCheck digitizes every tariff element and validates automatically — covering 100% of invoices.
Sampling catches only a fraction of errors.
Traditional audits check 1–5% of invoices. Systematic overbilling on surcharges, weight bands, accessorials, or duplicate charges goes undetected.
ShipCheck validates every single line item — no sampling, no gaps, no blind spots.
No standardized format across carriers.
Each carrier invoices differently — different structures, naming conventions, and surcharge categories make comparison nearly impossible.
ShipCheck normalizes all carrier formats into a unified structure for consistent, automated validation — and comparability.
Overbilling is invisible until someone checks.
Without automated monitoring, billing errors accumulate silently. By the time they're discovered, recovery windows may have expired.
ShipCheck detects deviations automatically — enabling immediate claims and ongoing cost control.
From our blog
Insights on freight invoice auditing and freight cost control.
Freight Cost Control: Why a One-Time Invoice Audit Isn't Enough
An audit checks an existing set of invoices. Ongoing freight cost control continuously checks whether new invoices match the agreed terms.
Errors in Freight Invoices: 7 Typical Billing Mistakes to Spot
Disputing a Carrier Invoice: From Tariff Deviation to a Documented Claim
Detecting Systematic Errors in Freight Invoices: Why Small Deviations Become Expensive
From Reactive to Systematic
ShipCheck shifts freight cost management from manual sampling to automated, full-scope control
Old Way
Manual Sampling
- Spot-checks on 1–5% of invoices
- Spreadsheet-based rate comparisons
- Errors found months after payment
- No systematic tracking of carrier billing patterns
Reality
Most overbilling goes undetected — and carriers know it.
ShipCheck Way
Automated Full-Scope Audit
- 100% of invoices validated automatically
- Line-item-level verification
- AI-digitalized tariffs as the single source of truth
- Deviations flagged in real time with financial impact
- Continuous monitoring turns audit into cost control
Outcome
Invoice checking becomes a measurable, ongoing financial control process.